Sept 27 - Meeting with Company B (1)

Tue 27th Sept 2011

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Deadline April 30th 2011
Meeting with Company B 1 hour

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Advanced Systems Group

Team: Product Manager, Business analysts, 4 Test Users ( both technical and non technical), Developers
Project: workflow using Research and Development
Aim: Make it as user friendly as possible for both technical and non technical users. Functionally it has already achieved its goals


Methodology: DSDM, Agile, SCRUM, Microsoft framework Methodology

Plan:
2 weeks sprints of meeting with Product Manager and users to demo progress
- Stuff will be agreed upon and changes made, iterative

Test Lab - still being developed
- 3 sessions 1 hour each with user and technical staff
- sit while they use the share point work flow product

Daily 10 minute updates of status, recommendations, next steps, assistance

Roll out to clients with strict contract of expectations
Beta version will be sent to clients to test and feedback will be given to improve on the product
Poll users

Then the final version

( they do not have a high staff turnover, but they ensure that proper learning takes place and more than one person is quipped with the knowledge)

( Proper project management, proper technical skillset)


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Past:

SharePoint Foundation = free

Company B would provide solutions using share point to clients but internally there was a low acceptance rate.

Initiative was taken to explore internally to encourage use of share point
-Company Branding
-User friendly -> users comments etc
-Documents were stored on share point
- Top down
- Became the culture and practice to use the company intranet

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Past projects for Clients
Used share point to manage/create minutes for meetings
Sent to get sign off from Permanent Secretary
Business Process Optimisation
Train the Trainer approach was used
Feedback was used
Iterative
Initially it was scoped at 1 month but really took 6 month
Microsoft took that hit

Online Service for Insurance Company
Iterative, Microsoft System Framework
Bugs were reported and dealt with as stated in service agreement
Good project management
Compromise

Another project 2007 -2011
Scope kept changing
Staff changed
14 work flows were done rather than 1
The need to draw the line was not done in the project